01
Flow Map.
A map of the actual flow, its main steps, waiting, and handoffs.
YOPTIS FLOW CHECK
People aren't the problem. A bad system is.
Are employees fully occupied while work waits, repeats, or gets stuck between departments? You may not need more people or new software. First, find out what is actually slowing the work down.
In up to 16 hours of expert work, we review one selected process, find evidence of friction, and form an initial testable hypothesis for improvement.
Recognize the friction
Everyone is working. So why is work standing still?
Work can stop at approvals, be duplicated across different systems, or move back and forth between departments. Individuals can be highly effective while the process as a whole remains slow. More pressure or another hire will not necessarily remove these constraints.
Waiting for approvals
A task is complete, but the next step is standing still.
Duplicate data entry
The same information is copied between tools several times.
Unclear handoffs
No one knows who or what the next step is.
Overloaded managers
More decisions keep stopping at the same person.
We do not look for fault in people. We look for the constraint in how work is done.
A clear outcome
What you receive
02
Friction Evidence.
A review of the strongest observed constraints and the evidence behind them.
03
Baseline measures.
Lead time, repetition, errors, or other relevant indicators where the data allows.
04
Test hypothesis.
One concrete possible change and a measure for testing its effect.
05
Flow Report.
A concise, plain-language written report with findings and a proposed next decision.
Even if you do not continue with Yoptis, the report remains a practical basis for your decision.
Check process suitabilityIllustrative example
An additional employee can increase the queue, not throughput.
The sales team prepares proposals, but all of them wait for the same approval. If we add a salesperson without changing the approval constraint, waiting can increase. That is why we measure what happens between completed tasks, not only the speed of an individual employee.
Proposals prepared
The sales team completes its task.
Shared approval
All proposals wait at the same point.
The queue grows when input increases but the approval constraint remains unchanged.Next step
Work continues after approval.
Illustrative example. It does not show the results of a specific client.
How the diagnostic works
The Yoptis Flow method
Diagnostic
- 01
Learn
We understand the business objective and the boundaries of the process.
- 02
Observe
We examine the actual flow of work and the available data.
- 03
Model
We define the likely constraint and an initial testable hypothesis.
Separate pilot
- 04
Intervene
In a separate pilot, we implement the smallest meaningful change.
- 05
Measure
We compare the pilot result with the baseline.
The two-day diagnostic primarily includes the first three steps and preparation of baseline measures. The pilot and validation of its effect are separate.
A defined package
Price and scope
€1,490 + VAT
One clearly bounded process · up to 16 expert hours · Flow Report · one test hypothesis.
Check process suitabilityIncluded in the standard offer:
- 1 process with clearly defined start and end points;
- up to 2 departments, 5 interviewees, and 1 location;
- up to 12 main steps and 2 frequent alternative paths;
- up to 3 applications or data sources and 30 completed cases;
- 1 primary KPI and up to 2 supporting indicators;
- 1 priority hypothesis and a report with a presentation.
Not included:
Implementation, automation or development, integrations, extensive data cleaning, formal audits, and measuring the effect of a separate pilot. Travel costs and scope extensions are agreed separately.
Before an order, we check whether the scope is suitable. If the process is too broad, we narrow it or propose a different engagement.
A bounded starting point
Is it right for you?
Yes, when you have:
- a repeatable process;
- noticeable bottlenecks or repeated work;
- access to the people involved;
- an opportunity to observe the work or review existing records;
- a willingness to test the cause.
Not as a standard package for:
- a complete ERP project;
- a review spanning multiple departments and locations;
- hazardous work;
- a formal audit;
- complex integrations;
- a promise of predetermined savings.
Evidence
Evidence before opinions. Small tests before large interventions.
The sample below illustrates the structure of a Flow Report. It is not a client case or evidence of results from the two-day diagnostic.
Simulated data. This example does not show the results of a specific client.
Simulated dataYOPTIS / FLOW REPORT
Sample Flow Report
- 01Process flow
- Captured steps, handoffs, and waiting.
- 02Friction evidence
- Observed signals and the limitations of the available data.
- 03Baseline
- A selected indicator and the method for measuring it.
- 04Test hypothesis
- A proposed test and the measure for evaluating its effect.
Before you enquire
Frequently asked questions
Can you guarantee savings?
Not in advance. The diagnostic helps verify the problem and define the first test. The actual result of a change is established through a later pilot.
Why only two days?
Because we review one bounded process and define the scope in advance.
What if we do not have complete data?
We state the limitations of the measurements clearly and recommend additional data collection where needed.
Does it include fixing the problem?
No. Intervention and measurement of its effect are part of a separate project.
Do we have to continue working with Yoptis?
No. The Flow Report is a standalone outcome.
What if our process is larger?
Before we begin, we narrow it or prepare a separate offer.
Does submitting the form place an order?
No. It is only an enquiry and a suitability check.
Let’s reduce friction
Tell us what you want to improve. We will use your message to assess fit and agree the next step.
[email protected]